Commercial Photography Policies

Custom Commercial Photography by Sweet Light Studios

Terms and Conditions: Product and Food Photography for Advertising | Commercial Headshots

 Prior to Photographer’s commencing an Assignment or Securing a Date, Client shall pay Photographer in Full in Advance.  (Custom Projects over $1k: a minimum of 50% is required of which advance shall be applied against the total due).
All fees/deposits/advances are nonrefundable.

Payment. Prior to Photographer’s commencing an Assignment or Securing a Date, Client is expected to pay Photographer in Full, on jobs over $1k the client shall pay the remaining Balance Due at the end of the shoot.
The Client shall be responsible for and pay any sales tax due. Sales Tax is due on assignments with Tangible Products only. Should images be requested in a tangible format, the client agrees to pay estimated sales tax of 9.25%  for the entire assignment.

Should additional time or services be requested of the photographer at the session additional fees will be included in the final balance due.  An add-on amendment must be agreed upon and signed at the time is of session.

Delivery of Images. Custom Commercial Photography Images will be delivered electronically (through the interweb, online gallery/folder, or via direct download off of the camera memory) only.  

The standard images created and released to you are non-transferable and for your commercial use only.  Images are typically released as web-resolution and high resolution .jpg files. 

Note: Hi-res = Pixel dimensions of at least 1000 or larger in either height or width as required to be submitted to Amazon. 

Should you require negatives, larger or layered image files a custom estimate will be required with additional fees.

Commercial Headshot Sessions are limited to the number of selected images stated on your receipt. Additional out-takes, proofs or extra files are not included in delivery.
To purchase out-takes, proofs or extra electronic images please be in touch to request a custom quote to purchase out-takes.  
Standard Pricing: 6 to 50 images = $100; 51 - 101 images = $200; 102 - 200 images = $350.

Reservation of Rights. Unless specified to the contrary in your agreement the grant of rights shall be limited to exclusive web use and the right to use any high-resolution images purchased in print within the United States for the life of your company/product.   These rights are none transferable, and remain with the owner/company throughout the contract period.  All rights not expressly granted in your agreement shall be reserved to the Photographer, including but not limited to all copyrights and ownership rights in photographic materials.

Additional Usage. If Client wishes to make any additional uses than specified in the Grant of Rights Release, Client shall update the Photographer.  Payment of an additional fee for enlargement or additional retouching may be required to prepare the image for different media use.  Additional usage, such as sharing images with vendors, may also require additional fees.

Releases. Property/Model/Stock. The client agrees to indemnify and hold harmless the Photographer against any and all claims, costs, and expenses, including attorneys' fees arising when no model/stock/property release has been provided to the photographer for the client's commercial product photography shoot.

Grant of Rights Release. The release shall be made available for the use of selected images as specified on estimate after receipt of the final payment due has cleared. The grant of image rights gives our clients an Exclusive, Unlimited Usage License for Web Use and the right to use the high-resolution images purchased as specific print rights as noted on your rights release.  These rights are not transferable. Be sure to tell us everything you plan to do with the images so we get it right!

Expenses. All estimates of expenses included in your custom quote may vary by as much as ten (10%) percent in accordance with normal trade practices. In addition, the Photographer may bill the Client in excess of the estimates for any overtime which must be paid by the Photographer to assistants and freelance staff for a shoot that runs more than eight (8) consecutive hours in a day.

Reshoots. If Photographer is required by the Client to reshoot the Assignment, Photographer shall charge in full for additional fees and expenses, unless the reshoot is required due to Acts of God or is due to an error by a third party, in which case the Client shall only pay additional expenses but no fee. The Photographer shall be given the first opportunity to perform any reshoot.

Cancellation. In the event of cancellation by the Client, the Client shall pay all expenses incurred by the Photographer and, in addition, shall forfeit deposit or fee's paid in advance. The fee/deposit/advance is nonrefundable.

For weather delays involving shooting on location, Client shall pay (50%) percent of the fee if the photographer is already on location in the event of cancellation.  Photographer will reschedule for weather delays if she has not yet left for the location.

Releases. The Client shall indemnify and hold harmless the Photographer against any and all claims, costs, and expenses, including attorney’s fees, due to uses for which no release (model, property or trademark) was requested or uses which exceed the uses allowed pursuant to a release.

Display & Portfolio. The Photographer reserves the right for any and all photograph created during sessions to be displayed in the studio, portfolio, or in any other advertising directly associated with Sweet Light Studios or Shelah Osbrink.